Among the services we offer in TALATis the development of software for the optimization of maintenance processes in all types of facilities, as evidenced, for example, by TALAT Smart Hotel or TALAT Smart Home. We are therefore fully aware of the importance and the many different benefits of using management software in any company or project.
In the case of construction projects, which involve professionals from different disciplines and are developed over a relatively long period of time, the importance of this type of management software is even more evident.
A project management software allows planning, organizing, controlling and managing centrally, con one and the same tool, the different elements that make up all stages of the project, from the design to the execution and maintenance of the work.
The use of this type of software is fundamental in the integral management of construction projects that aspire to apply a BIM working methodologywhich allows significantly increase efficiency in the planning and execution of major works.
What does project management software do?
Project management software is not exclusive to the building sector, but is also quite common in other areas such as business administration. In any case, the objective pursued is the same: optimize resources, reduce costs, facilitate collaboration and streamline processes. In short, the aim is to contribute to making the development of a project as efficient as possible.
It will depend on the complexity of the software, but, in general, this tool features multiple functionalities. It allows you to calculate times and costs, assess risks, make budget estimates, control expenses, allocate resources, generate and share all types of documents, or manage different programs. All from a tool that is available at for all the agents involved and that it is possible to customize depending on the specific conditions and circumstances of each project.
In the specific case of the constructionproject management software is used, among other things, for:
- Manage the different programs used in the engineering or construction project. From contract management software to design tools.
- Construction management software is a one-stop shop for office and field teams. You can collect and share data used, for example, to control costs or make reasoned decisions.
- Coordinate design and execution of the construction, as well as to create an collaborative environment from which problems can be solved more quickly and efficiently.
- Manage documentation and payments.
Examples of project management software
Today, there is a wide variety of tools and applications that facilitate the management of large-scale projects or projects involving a large number of teams. Choosing one management software or another will depend on the needs and characteristics of each project, as well as the type of company that will use it.
These are some of the most popular management software today:
Asana
It brings together all the company's plans, communications, projects and teams on the same platform, so that they all share the same information and can work on the same basis. In this way, managers can realistically plan and set deadlines, and track compliance in real time.
Trello
Very popular and versatile project management software based on the Kanban methodology, which allows to reflect workflows on boards. It is very visual and easy to use. We could say that it is the 2.0 equivalent of the classic colored 'post-it' on the wall.
Smartsheet
It combines project management with spreadsheets, making it easy to generate reports or statistics, for example. Documents are shared and jobs are validated, while project progress is monitored and various processes are automated.
Microsoft Project
It is a pioneer in project administration and management software, although, logically, it has changed a lot since its launch in 1984. It presents an agile (or waterfall) methodology with which, among other functions, it is possible to perform different cost estimates or risk analysis.
BaseCamp
Like other popular project management tools such as SlackThe new software, emphasizes communications between teams and even clients, promoting collaboration. It also has many other functions.
The ideal for agile and efficient project management is to bring together all possible functionalities on the same platform, in an environment where it is easy to share and access all information. In this way, it is possible to establish a direct relationship between objectives and tasks to achieve themwill avoids equipment isolation and automate the work repetitive, among others.
Benefits of using project management software
In a FinancesOnline study analyzing the project management methodology used in various companies, it was concluded that 77% of the best performing projects had used project management software. This is due to the different advantages of introducing this type of tools in the development of a construction or engineering project.
Increased productivity
The main function of this software is to provide tools to improve the efficiency of all the processes required to carry out a given project. Greater efficiency means optimizing resources (doing more with less) and facilitating tasks. The work is better organized, more information is provided to the teams and there is control over everything that is done, so that it is easy to detect what needs more attention. In this way, agreed-upon times are effectively met.
Improves teamwork
Not only does it facilitate communication between teams and access to shared information that avoids unnecessary delays or duplication, but the management software also makes it easier to delegate. In addition, it promotes collaboration, which reduces miscommunication and encourages feedback among team members. This results in a better working environment, but also in the possibility of finding creative solutions to different problems more quickly.
Prevents and reduces errors
The data analysis, process monitoring and collaborative work that a project management software allows to perform in a simple way, facilitates risk prevention. It provides valuable information to detect deficiencies more quickly, propose more effective strategies and make better assessments when making decisions.
Streamlined and transparent processes
The tools incorporated in project management software allow information to be collected and shared between teams. In this way, everyone involved can know where they are in the development of the project, how it is progressing and what needs to be achieved. Having accurate information avoids misunderstandings and wasted time, which translates into financial losses. Likewise, seeing the progression and knowing what objectives need to be achieved helps the team's involvement and motivation.
At TALAT, we are specialists in the integrated project management and we know how you can achieve objectives in an efficient and uncomplicated way. Contact our team to find out more.